Accounts Payable Specialist II (Temporary)

Job Summary

The Accounts Specialist is responsible for all accounts payable (A/P) functions, which includes but is not limited to vendor set up and maintenance in SAP A/P module, invoice processing, vendor payments, and employee credit cards. Develops expense reports, monthly reconciliations and processes various tax forms.

This position provides customer service to vendors and business units by answering any Accounts Payable questions, providing account status, inform of any account issues, provide guidance on the procurement system, and/or escalating complex issues to key stakeholders in a timely manner.  Reconciles vendor statements, account monitoring, bi-weekly check runs, month-end close, and review and approval of AP batches.

Duties

Process check requests using DocuSign and vendor invoices to ensure accuracy, proper authorization, and verification of General Ledger (GL) account, Line of business and Cost Center are correct. Review legitimacy of checks, print, stop payment, or reissue checks as appropriate for key stakeholders.

 (25%)

Process, troubleshoots and reconciles invoices/credit memos as well as purchase orders (PO) in the procurement system/SAP. Creates reconciliation reports from the procurement system to SAP to resolve variances. Generate reports tracking invoice and PO issues as appropriate.  Make sure invoices in the matching are being process in a timely matter by emailing BU if they have been in the matching for over 30 days. Manage external vendor relationships: resolve inquires & disputes and ensure timely payments.  (20%)

Keeping AP inbox up to date by answering emails, redirecting emails to colleagues, helping vendor and business unit (BU) with questions regarding payments, payment status, providing reports and/or check copies. Provide Vendor guidance to update account holder information (ACH). Assist with creation of desktop procedures. Ensure proper maintenance and storage of files. (20%)

Provide guidance and training to employees on travel authorization, expense accounts and reports, reimbursement process, and use of company credit card.  Review the AP Concur, inbox and the employee’s expenses queue for approval, or if information is missing, or expense returned for follow-up to resolve issues.  (15%)

Process and track Gift Card requests (5%)

Review, process and upload Payroll Department employee garnishment files.  (5%)

Perform other duties as assigned. (10%)

Duties Continued

Education Required

Education Preferred

Experience

Required:

At least 6 months of accounts payable experience and experience using accounting systems.

At least 6 months experience processing invoices and check request.

Preferred:

Experience in a health plan environment.

SAP and Ariba Experience.

Experience working in large corporations.

Skills

Required:

Proficient in MS Office skills, including MS Word, Excel, and Outlook.

Proficient in accounting software.

Proficient in heavy data entry.

Knowledge of Invoices and credit memos.

Knowledge of general accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedure.

Knowledge of accounting principles.

Strong attention to detail and accuracy in data entry and reconciliation.

Excellent organizational and time management skills with the ability to prioritize tasks effectively.

Strong communication and interpersonal skills.

Ability to work independently and collaboratively in a dynamic, fast-paced environment.

High level of integrity and discretion in handling confidential information.

Licenses/Certifications Required

Licenses/Certifications Preferred

Required Training

Physical Requirements

Additional Information