Board Specialist (Administrative Assistant)

Job Category:  Administrative, HR, Business Professionals
Department:  Board Services
Location: 

Los Angeles, CA, US, 90017

Position Type:  Full Time
Requisition ID:  3806

 

Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.

Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.

Job Summary

Professional management of assigned committees, ensuring seamless meetings through efficient coordination of all meeting elements. Follows through pending and open committee issues, anticipates potential issues that may result from impending committee actions, and brings them to the attention of the board services team.

Duties

Responsible for: Timely generation of meeting agendas based on feedback received from Committee members/senior management on outstanding committee issues; Timely generation of meeting minutes that accurately capture the meeting discussions and document actions authorized by the Board; Drafting accurate motion language and related background statements; Assure strict compliance with the Brown Act by all assigned governing bodies and members. Provide training and advice to appropriate and interested staff on the Brown Act, Public Records Act, and Robert's Rules of Order; Assure efficiently conducted meetings through coordination with other departments on all meeting requirements related to interpretation/ translation services, quorum, and conference room logistics; Organize logistics of assigned meetings, such as catering, meeting room set up, meeting recordings (if needed), and other tasks as assigned. (50%)

Provide research and analysis of historical Board actions and discussions. Provide accurate research analysis of information on governance and policy issues to facilitate informed consideration of pending matters. Maintain an audit-ready archival system of official Board records and documents. (15%)

Coordinate meeting, membership, and legal filing requirements. Timely submission of updates to Public Agencies Filing with a) the California Secretary of State in accordance with Government Code 5305, and b) the Office of the Registrar/Recorder, Los Angeles County Clerk in accordance with Section 946.4 (a) of the Government Code. Efficient coordination of the process for appointing and/or re-appointing Board members through close collaboration with nominating stakeholder entities, the Board of Supervisors, and potential nominees. Accurate meeting minutes of the Board for designated sections. Special meeting arrangements and appropriate use of safe harbor language for closed session items that are compliant with the Brown Act. Timely compilation and production of Board meeting packets and final Board meeting binders. Accurate update and development of operational guidelines specific to assigned public advisory committee, i.e. operating rules for the Children's Health Consultant Advisory Committee as delinked from the other two PACs. (15%)

Assume responsibility for committee portfolio. Represent the department at meetings to discuss potential agenda items for the Board and its committees. Quick response to requests and questions made to Board Services by members of the Board, management, and external key stakeholders. Knowledge of department issues and activities to be able to address administrative and operational issues that may occur. (10%)

Perform other duties as assigned. (10%)

Education

In lieu of Degree, relevant experience may be considered.

Bachelor's Degree

Experience

Required:

With Bachelor's Degree: 2 years of experience in building coalition within culturally diverse community groups.

 

Equivalent Experience:

With High School Diploma/GED: 4 years of experience in building coalition within culturally diverse community groups.

With Associate's Degree: 3-4 years of experience in building coalition within culturally diverse community groups.

Skills

Required:

Excellent analytical and research skills.

Ability to interact with top-level executives and professionals.
Outstanding written and verbal communication skills.

Experience working in a fast-paced, multi tasking environment.
High level of discretion and confidentiality.

Preferred:

Basic understanding of Managed Care.

Working knowledge of the Ralph M. Brown Act, California Public Records Act, and Robert's Rules of Order (parliamentary procedures).

Professional Licenses

Professional Certifications


 

Additional Information

 

L.A. Care offers a wide range of benefits including

  • Paid Time Off (PTO)
  • Tuition Reimbursement
  • Retirement Plans
  • Medical, Dental and Vision
  • Wellness Program
  • Volunteer Time Off (VTO)


Nearest Major Market: Los Angeles

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