Buyer III

Job Summary

The Buyer III to manage L.A. Care's buyer services and functions to ensure effective and compliant procurement transactions in support of the delivery objectives of Strategic Sourcing and Procurement. Steward and support the vendor procurement process, according to policy guidance. Serve as technical writer and liaison to contract owners in support of the contracting, Request for Proposal (RFP), Request for Quotation (RFQ) and bid processes. Create, develop, review and evaluate  RFP's and scopes of work in support of contracts. Review invoices to ensure spending is consistent with agreements and within scope. Excellent communication and interpersonal skills are required, in order to be successful in this role.  This position ensures that the facts and details are correct so that the project’s/program's deliverable meets the needs of the department, organization and legislation's policies, standards, and best practices to be able to  provide support in guiding the process and in enforcing policy compliance. The position will work closely with the Finance, Legal and Executive Leadership departments. This position is project-and team-oriented, providing an excellent opportunity to work in a team environment with other highly motivated individuals.

Acts as a  Subject Matter Expert, serves as a resource and mentor for other staff. 

Duties

Effectively manage the buying operations for selected L.A. Care spend categories. Ensure efficient and cost effective fulfilment of purchase orders. Launch and execute standardized Accelerating Sourcing process for assigned spend categories, including: Appropriate use of eSourcing tools in compliance with the accelerated sourcing process; Working with internal business stakeholders to define business requirements, develop supplier bid lists, conduct sourcing processes, negotiations strategies, etc.; Creation and execution of Request for x (RFx) and/ or internet negotiations using eSourcing; Conduct cost/ price comparisons; Conduct negotiations with suppliers; Negotiate standard contract terms and conditions with suppliers in compliance with contracting processes, leveraging tools, as available; Actively participate in the implementation of new supplier agreements and processes into SS&P Procure-2-Pay, (P2P), systems (i.e., eBuyer, Contracts, Supplier Portal and Invoice technology). Successful development of Accelerating Sourcing process, including communications with internal stakeholders and external suppliers.

Implement successful business transformation initiatives: Recommend and participate in the implementation of performance improvement initiatives within the P2P and/or Accelerated Sourcing processes; Revisit, review and streamline P2P processes to ensure accuracy and efficiency in operations execution; Keep up to date with industry developments and make recommendations to the Manager on P2P business improvement opportunities; Oversee successful P2P system and process enhancements, updates and amendments within the category Continuous evaluation and improvements to the P2P and Accelerated Sourcing processes.

Ensure effective risk and compliance management: Report on all risk and financial indicators including e.g. financial losses, overpayment, stakeholder or supplier non-compliance to process and/or contracts, etc. according to required format; Keep up to date with compliance and regulatory requirements and liaise with all relevant stakeholders within and external to the organization to ensure accurate implementation; Ensure compliance of orders to policy and procedures; Ensure compliance with all audit requirements. Maintain compliance and risk mitigation for all procurement related activities.

Duties Continued

Applies subject expertise in evaluating business operations and processes. Identifies areas where technical solutions would improve business performance. Consults across business operations, providing mentorship, and contributing specialized knowledge. Ensures that the facts and details are correct so that the project’s/program's deliverable  meets the needs of the department, organization and legislation's policies, standards, and best practices. Provides training, recommends process improvements, and mentors junior level staff, department interns, etc. as needed.

Review Contracts and other Accounts Payable (A/P) and Purchasing to confirm Invoice / AP documents are being correctly applied to Purchase Orders and Contracts. Accurate processing of contracts and legal documents. Manage contract milestones.

Monitor Contracts for Term and Balances and adherence to the Scope of Work Ensure contract compliance and adherence to scope of work.

Provide Project support for all applications of the online cloud based system. Interface with Legal in support of contracts, projects and RFP's. Support the contract process, developing policy and procedures to streamline the process.

Special Projects as assigned.

Prepare reports and present results to senior management. Assist departments with the creation of Board Motions related to Contracts. Understanding of expenditures and costs.

Create Template for writing Company Wide RFP's. Serve as technical writer in drafting RFP's and Scope of work for contract owners. Conducts pre-RFP meeting to answer questions and to set schedules. Create standardized process. Support RFP/Project process. Create and support the RFP/Project process. Meet with departments and others in support of creating and executing the RFP and scope of work. Ensure process is fair and in support of our Polices and Procedures.

Perform other duties as assigned. 

Education Required

Education Preferred

Experience

Required:
At least 3-5 years experience in Sourcing, Procurement or Contract Management, analyzing data in a financial and Legal context, familiarity with healthcare and Legal terminology.

Skills

Required:
Excellent analytical, organizational, and presentation skills are required.

Working knowledge of Microsoft Office.

Writing Skills to include understanding of legal terminology and methodology.

Knowledge of public agencies.

Excellent verbal and written communication skills.

Licenses/Certifications Required

Licenses/Certifications Preferred

Required Training

Physical Requirements

Additional Information