Finance Associate (Temporary with Benefits)

Job Category:  Accounting/Finance
Department:  Medical Payment System & Services
Location: 

Los Angeles, CA, US, 90017

Position Type:  Full Time
Requisition ID:  4715

 

Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.

Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.

Job Summary

The Finance Associate is responsible for administrative support of the Purchasing and Accounts Payable Departments. Key task and duties include matching invoices to Purchasing Documentation, filing, scanning, maintaining documentation, ordering supplies, scheduling meetings, preparing meeting materials, distributing mail and back-up telephone support for the Directors and Managers.  This position requires excellent customer service, organizational, communication and reporting skills to ensure effective interface with internal staff and customers and a high degree of responsibility for confidential matters.  Accuracy and attention to detail is critical.  Good understanding and use of Microsoft Office products is required.

Duties

Filing, scanning, organizing and maintaining documentation. Accurate, timely and efficient filing and scanning. Documents clearly labeled, accessible and easy to find. Excellent organizational and process management skills to allow effective support of both departments and for effective maintenance of documentation.  (20%)

Matching Vendor Invoices to Purchasing Documents. Receive all vendor invoices, log, ensure proper approval, match to proper purchasing documentation, and upon completion of all tasks forward to Accounts Payable for payment. Track open invoices to improve turn-around of payment cycle.  (25%)

Communications/Customer Service - Responds to specific service area needs by providing positive interaction regarding requests, drafting of emails and memo's as directed, verifying all written materials are complete and accurate.  Maintaining all paper and electronic files; collects processes and routes routine business data and information; acts as the department administrative liaison. Assures that management is receiving all the information required in a timely manner and information is accurate and reliable for decision making purposes. (20%)

Scheduling meetings, preparing meeting materials, distributing mail. Meetings ensure conference room, catering, set-up and equipment set-up and in place timely.  Schedule meetings as directed.  Meeting set-up with materials requested, compiled and available well before start of meeting.  Mail distributed timely and appropriately.  Accommodations considered when staff is on vacation (back-up for this position as well as routing mail to supervisor or other, when staff is away from the office). (10%)

Coordinate calendars and answers the telephone for the Directors and Managers as requested. Critical calendar dates are scheduled timely and key participants are kept informed of any changes and meeting materials needed. (5%)

Ordering and managing supplies. Essential supplies available.  Proactive coordination (monthly) to ensure that supplies are received timely. (5%)

Arrange travel plans. Effectively coordinates travel; arranges for hotel, conference, air, transportation and other travel related needs. (5%)

Perform other duties as assigned. (10%)


Required:
At least 0-6 months of experience.

 

Education
High School Diploma
Experience
Professional Certifications
Required Training
Additional Information

Financial Impact: As a member of the Finance Department, this position impacts all financial areas of the Organization.

 

L.A. Care offers a wide range of benefits including

  • Medical, Dental and Vision
  • Wellness Program
  • Paid Sick Leave


Nearest Major Market: Los Angeles

Job Segment: Financial, HR, Accounts Payable, Medical, Administrative Assistant, Finance, Human Resources, Healthcare, Administrative