Legal Executive Assistant

Job Category: Administrative, HR, Business Professionals

Department: Legal Services

Location:

Los Angeles, CA, US, 90017

Position Type: Full Time

Requisition ID: 9308

Salary Range: $60,778.00 (Min.) - $75,950.00 (Mid.) - $91,166.00 (Max.)

Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.

Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.

As a condition of employment, L.A. Care requires a COVID-19 vaccine. This requirement includes our remote workforce. If you would like to request an exemption, L.A. Care has implemented a process to consider exemptions for documented medical conditions and sincerely held religious beliefs. L.A. Care will review all exemption requests prior to proceeding with the recruitment process.

Job Summary

The Legal Assistant is primarily responsible for providing complex administrative support, legal support and some paralegal functions to the Legal Services Department. The Legal Assistant will provide office support to the General Counsel in a highly professional manner, by managing projects, correspondence, and information to ensure objectives are met and confidentiality maintained.

Duties

Provide support to the General Counsel, including In-take, electronic filings to regulatory agencies; contract drafting/formatting; Support all other counsels in the department, if necessary. (40%)

Adheres to and ensure compliance with document management protocols within the department. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Facilitates execution of contracts. (10%)

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. (10%)

Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. (10%)

Performs and completes other legal special projects. Prepares reports by collecting and analyzing information. (10%)

Responsible for the administrative functions that includes supporting the General Counsel on Board matters and other related legal projects. (10%)

Perform other duties as assigned. (10%)

Duties Continued

Education Required

Associate's Degree

In lieu of degree, equivalent education and/or experience may be considered.

Education Preferred

Bachelor's Degree

Experience

Required:

At least 1 year of proven experience as legal secretary and/or executive administrative assistant in a fast paced and complex setting.

Skills

Required:
Ability to understand and learn basic legal and health care concepts and terminology.

Full comprehension of office management systems and procedures.

Excellent knowledge of MS Office.

Exemplary planning and time management skills.

Up-to-date with advancements in office gadgets technology and applications.

Ability to multitask and prioritize daily workload projects.

High-level verbal and written communications skills.

Discretion and confidentiality.

Licenses/Certifications Required

Licenses/Certifications Preferred

California Notary License

Required Training

Additional Information

Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change.

L.A. Care offers a wide range of benefits including

Paid Time Off (PTO)
Tuition Reimbursement
Retirement Plans
Medical, Dental and Vision
Wellness Program
Volunteer Time Off (VTO)

At L.A. Care, we value our team members’ safety. In order to keep our work locations safe, each employee is required to self-screen for symptoms prior to entering any L.A. Care location each day. L.A. Care and all of its staff are required to comply with all state and local masking orders. Therefore, when on-site at any L.A. Care location, it's expected that all employees wear a mask in areas where physical distancing cannot be managed.