Legal Services Coordinator (TEMP)

Job Category:  Administrative, HR, Business Professionals
Department:  General Legal Services
Location: 

Los Angeles, CA, US, 90017

Position Type:  Full Time
Requisition ID:  3946

 

Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members in five health plans, we make sure our members get the right care at the right place at the right time.

Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose.

Job Summary

The Legal Services Coordinator assists with department operations including, but not limited to administrative activities (including copying, typing, filing office supply management, calendar management and travel arrangements), assisting in training new hires on departmental administrative procedures, maintaining the department resource library and overseeing the use of off-site storage, and processing Outside Counsel Invoices and other organizational approvals.

Duties

Manages outside counsel invoices by liaising with outside counsel billing coordinators and the managing attorneys, ensuring L.A. Care’s Billing Guidelines are properly enforced, and routing invoices through approval by managing attorneys, General Counsel, and Finance. (40%)

Assists with developing, implementing, and managing the department’s administrative projects throughout the project lifecycle. Under supervision, implements work procedures and standards to improve efficiency and effectiveness of assigned legal projects. Provides clerical assistance to the legal department as needed, maintain the department resource library, office supply ordering, oversee the use of off-site storage and manage the resource invoices of the department. Assists in training department personnel on database management systems. (30%)

Maintain various logs including, but not limited to the department’s Policies and Procedures Logs, preparing published Policies and Procedures for filing with regulatory agencies; maintaining the department’s regulatory comment letter log. (10%)

Various other administrative support including document formatting, meeting coordination, copying, registering personnel for seminars and conferences, handling incoming and outgoing postal services. (10%)

Perform other duties as assigned. (10%)

Education

High School Diploma/GED

Associate's Degree or Bachelor's Degree

Experience

Required:
With High School Diploma: At least 3 years working as administrative support in a law firm, in-house legal environment, or other professional setting.

Preferred: 
With Associate's Degree: At least 1-2 years working as administrative support in a law firm, in-house legal environment, or other professional setting.

With Bachelor's Degree: At least 1 years working as administrative support in a law firm, in-house legal environment, or other professional setting.

Experience with legal or health care environments.

 


Required:
Flexibility to perform a variety of tasks.

Excellent organizational skills and creative thinking.

Proficient with Microsoft Office Suite (Word, Excel) and Share Point.

Strong data entry and filing skills.

Excellent communication skills including drafting correspondence, and ability to professionally communicate with Executive staff.

Superb ability to manage competing priorities.

Capable of learning systems, both processes and technology.

Must maintain confidentiality when required.

Professional Certifications

Preferred:
Paralegal Certificate from an accredited program
Project Management Certificatio

 

L.A. Care offers a wide range of benefits including

  • Paid Time Off (PTO)
  • Tuition Reimbursement
  • Retirement Plans
  • Medical, Dental and Vision
  • Wellness Program
  • Volunteer Time Off (VTO)


Nearest Major Market: Los Angeles

Job Segment: Medical, Clerical, Administrative Assistant, Data Entry, Healthcare, Administrative