Medical Document Management Specialist II

Job Summary

The Medical Document Management Specialist II is responsible for the secure, accurate and efficient management of medical records and any other documentation for the Enterprise Risk Adjustment (ERA) department in compliance with all healthcare regulatory agencies and organizational standards. This position utilizes the most current technology for faxing, emailing, scanning, secure file transfer protocol (SFTP) and various technological platforms/application softwares in the management of medical documents.

Duties

Document Management: Manages the collection, processing, organizing, storing of all medical documents while ensuring completeness, accuracy, and compliance with all regulatory, legal, and organizational standards. (50%)

Compliance and Quality Assurance: Ensures all medical documents meet compliance and quality standards per organizational policies and procedures, Health Insurance Portability and Accountability Act (HIPPA), legal and regulatory requirements. (10%)

Audit and Review: Performs routine audits of medical documents to ensure proper categorization, quality standards, completeness and compliance with organizational policies and procedures and regulatory requirements. (15%)

Record Retention: Ensures proper organization of all medical documents, storage, retention, and destruction of in accordance with organizational policies and procedures and regulatory requirements. (5%)

Document Retrieval & Distribution: Manages the retrieval, copying and distribution of medical documents as requested from internal and/or external partners. (5%)

Collaboration: Works with internal and external partners to ensure seamless integration document processes and data management across various technological platforms/application software. (5%)

Performs other duties as assigned. (10%)

Duties Continued

Education Required

Education Preferred

Experience

Required:

Minimum of 1 year of experience in medical document management or health information management.

Experience working with Microsoft Office Suite, copying, faxing, scanning, and uploading documents to various technological platforms/applications.

Skills

Required:

Proficient with medical terminology and medical document management standards.

Excellent communication and interpersonal skills.

Knowledge of HIPAA regulations and privacy standards.

Excellent organizational, and problem-solving skills, with attention to detail and the ability to manage multiple tasks simultaneously.

Ability to collaborate with cross-functional teams.

Ability to maintain confidentiality with sensitive information.

Licenses/Certifications Required

Licenses/Certifications Preferred

Required Training

Physical Requirements

Additional Information